Register your NGO – Social Entrepreneur Network

Register your NGO as a Society | Trust | Section 8 Company

Checklist and Various Compliances for Registering a Society:

Sl. No.	Description	Compliances Required	Remarks
1	Registration under the Act	Central Societies Registration Act – Registration	If objects extends to whole of India
		AP State Societies Registration Act – Registration	If objects limited to AP


2	Registration Forms	Document No. 1 – Details of the Society with Declaration
		Document No. 2 – Rules and Regulations
		Certified to be a Correct Copy
		Fuctions of the Executive Body and office Bearers
		Photographs and Finger Prints as per section 32A of Registration Act, 1908
		Affidavit – from two members and Notorization of the same
3	Registration Office	It is mandatory to have registration office for the Association	Before Registration – Please decide on this
			Address proof:
4	Minimum Number of Members	Seven Members – Required	Electricity Bill, Telephone bill, Ration card
		All members – Passport size photos	Photo ID Proof:
		All members – Address Proof and Photo ID	Driving License, Passport, Voter ID
			Please note that PAN Card is not accepted as Photo ID Proof

5	Witness – to couner sign	Two Witness Required
		All Witness – Passport size photos
		All Witness – Address Proof and Photo ID	Please note that PAN Card is not accepted as Photo ID Proof

6	Memorandum of Association	A Compulsory Document for the registration purpose	Speciman Signature of all subscribers

7	Bye – Laws	A Compulsory Document for the registration purpose	AGM – Month to be decided in Advance in Bye laws

8	Executive Committee	At least 7 Members should be part of the Executive Committee	President, Vice President, General Secretary, Joint Secretary, Treasurer, Two Executive Member
		Term of the Committee is 6 years

9	Other documents to be maintained	Register of members
		Copy of Societies Registration Act
		Copy of Registered MOA & Bye-laws
		Minutes Books
		Accounts of all sums of money received and expanded
		Register of committee members
		Common Seal

10	Income tax	Any Surplus more than Rs. 50,000 is subject to Income tax in a financial year	Better to spend all money received to avoid taxation
		Society Can seek Income tax Exemption from Commissioner, Income Tax
		Exemption to be sought within one year – However, delay can be condoned by the Commissioner

Sample Documents can be seen below. Pls note that the below documents are for information purpose and Pre printed documents have to be submitted:

Sample Bye Laws

Sample Membership Form

Society Registration Application

Section 8 Company Requirements

There are three stages in the incorporation process of NGO :

1. Minimum two directors required – Who should hold DSC –
2. Name approval – from Govt –
3. Filing incorporation documents – after name approval – within 20 days

A . Documents required for DSC:
1. Passport Size photographs
2. PAN Card – Must for Indian Citizens
3. Address proof – Driving Licenses or Passport or Electricity bill
4. Aadhar Card

B. Second stage – We will do

C. Incorporation Documents:

1. How many members will be part of the NGO – Keep two initially
increase later on – otherwise every body requires DSC
2. Registered office Address – person who is giving this should have
ownership proof like latest payment of municipal taxes or Electricity
bill
3, Objectives of the NGO
4. Other documents We will forward to you.

Eligibility Criteria for Section 8 Company Registration

Two or more person who will act as a shareholder or director of the
Company should fulfill all the conditions of the Section 8 Company registration.
At least one of the directors shall be a resident of India.
The intention should be the advancement of sports, social welfare, the progress of science and art, education and financial support to
lower-income societies.
The surplus created must be used for reaching the principal purpose of section 8 company solely.
Any of the members of the Company cannot draw any compensation in any form of cash or kind.
No profit should be shared among the members and director of the Association directly or indirectly
The Company should have a distinct vision and outline plan for the next three years.
Property Management: The ownership of the property lies in the name of the Company, and it can only be sold as per the rules mentioned under the Companies Act. (Ex: With the consent of the Board of Directors in the form of a resolution).
Yearly filing of accounts, reports and the returns of the Association with the ROC is required to meet the compliance required.

All the Administrators must have their valid DIN (Director’s Identification Number) & DSC (Digital Signature Certificate)

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